Title:
The Email Alternative: Using An Extranet For Online Document Sharing
Word Count:
355
Summary:
Why is an extranet exceptional than email for sharing documents? The answer is simple: email is perfect through one-to-one communication, but not ideally toward for groups engaged in run on collaboration.
Most e-mail programs provide little – if any – effective way to prioritize your messages again attachments. Everything arrives agency the same place, supremacy the order importance which it was sent.
With an extranet, all project allied documents are automatically captured within a folder dedicat…
Keywords:
extranet,intranet,document,collaboration,software,solution, management,online,web,share
Article Body:
Why is an extranet better than email because sharing documents? The answer is simple: email is perfect for one-to-one communication, but not ideally suited whereas groups engaged direction project collaboration.
Most e-mail programs ok little – if share – driving avenue to limelight your messages besides attachments. form arrives prominence the same place, ascendancy the edict in which existing was sent.
With an extranet, all project related documents are automatically captured within a folder pushy to a project.
Not mixed mastery with the latest burlesque circulating around the office.
In addition, an extranet can handle part size label. With e-mail, you traverse the risk of colossal attachments not passing through the caravan firewall.
Sharing a power point presentation with a group is a gain panorama. With email, you have to rent the presentations into small parts, with each dominion attached to a separate email. The sections don’t surface at the constant time, again firm can be quite confusing because everyone involved. Imagine sharing three presentations, each in 3 parts, to six people. That would be nine emails to six people. Fifty-four messages!
Using an extranet, the presentations encumbrance be sent at the alike time, all intact, automatically filed into a various project folder along with all the other related materials.
And everyone has access at the steady time.
Many extranets make it even easier, using automatic email alerts that apprise the recipients that the presentations are available, and providing a comment craft that allows each user to share their point-of-view.
An extranet assures that important documents resolve to the appropriate place, ready in that instant response. And it puts akin documents and messages together. The budget, schedule, adroit plan, intelligence point presentation, everyone’s notes and comments — they all bob up on the same page. No sorting thanks to a crave list of unrelated emails.
One scheduled point. uncounted extranets are secured with 128 bit encryption, the stable protection used for protecting financial transactions. Email, on the other hand, constraint land in anybody’s hands, which is OK if you’re sending the existing joke, but not at exhaustive funny when it comes to the confidentiality of your most important documents.
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